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Registration Fees

Registration Type:


  1. The registration fees will be charged in Japanese Yen.

  2. Above fees include fees for conference registration, welcome drinks on March 17, one conference dinner on March 18, and tea/coffee breaks during the conference.

  3. The student price is only applicable to the full time student. A scanned copy of student ID must be attached in the registration site. The menu of conference dinner is the same as the other participants.

  4. All the presenters must pay the registration fees by February 28th.

  5. ASAE will issue a receipt which shows the cost by item (registration, dinner, and excursion, etc.). ASAE can issue a receipt with different formats (for example, showing total only) as a replacement of the original receipt upon your request.

Excursion on March 20 [Optional]


Registration Desk 1F, Building 17


Two ways are provided for registration
1) Advance Registration 
Available only by Online Registration until February 28, 2023 at 23:59, Japan Standard Time. 
Payable only by credit card. (VISA, Master, JCB, AMEX, Diners)

2) On-site Registration
Conference registration desk will open:
March 17 (Fri.) 15:00 –18:00
March 18 (Sat.) 8:30 – 17:00
March 19 (Sun.) 8:30 – 17:00

On-site registration fee will be payable by:
1) Cash (JAPANESE YEN only)
2) Credit Card (Visa or MasterCard)
Bank transfer, bank checks, or personal/traveler’s checks are not accepted.
In case of on-site registration, the conference dinner and excursion trip may not be offered with full payment, if there is no space available. 

Luncheon Seminar

To participate in the luncheon seminar on the 19th (Sun), you have to register at this registration site. Maximum capacity is 100 participants. 

Conference Excursion Trip

Monday, March 20, 2023
Meeting time & Place 9:00 am at Aoyama Gakuin University 
8-hour excursion

A. Koedo Kawagoe ― Retro townscape tour

Koedo Kawagoe is a historical town in the suburb of Tokyo. It offers visitors the opportunity to experience four different eras from modern to current periods (Meiji, Taisho, Showa, and Heisei eras) while retaining the atmosphere of the early-modern Edo period. The old temple Kitain is famous for more than five hundreds of stone Buddha statues with various facial expressions that capture the emotions of human beings and attracts the interests of many tourists. This tour includes a visit to a beer brewery which started its business as the reuse of vegetables.


B. Sawara – Canal and historical district tour

Sawara is a riverside town located in the eastern suburb of Tokyo. It was once a bustling water transportation hub and is now an historical preservation district. People there incorporated various elements of Edo (1600-1868) culture while also establishing their own unique culture. Sawara was also known for making sake, miso and soy sauce, which were then shipped off to Edo (now Tokyo). Sightseeing by boat is also popular.  This tour includes a visit to a sake brewery.


Cancellation Policy

In case of cancellation or non-attendance (including the cases due to COVID 19), the registration fees are not refundable.
Refunding is possible if you notify it to the ASAE 2023 Secretariat by February 28th at 23:59, Japan Standard Time. The same policy as the presenters applies after this date. 


We provide a support for visa application. Those who need a visa to attend the conference, please read the information below carefully and proceed with the visa application documents request.

Who needs visa documents to enter Japan? 
We suggest you immediately contact the Japanese Embassy/Consulate-General with jurisdiction over your place of residence to ask about the detailed procedure and what documents you need to prepare.
Requirements for quarantine and documents for visa applications, as well as vaccination certificates may differ depending on your county of departure. Please confirm the necessary requirements at your own responsibility.
Visa exemption measures have been resumed for some countries. Please refer to the following site. 
Exemption of Visa (Short-Term Stay) (

application form (Excel file)

Application for requesting documents for visas
Please fill out the application form (Excel file) and submit it by e-mail to the secretariat (asae2023 (@)
We will air mail them within a week after we receive the application. It may take two weeks or more before it reaches the applicant. ASAE 2023 is not responsible for the delay in delivery.
Please note that this form is valid only for ASAE 2023 conference paid registrants.

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